Hawaii-Logo_White

Staying Organized During Your Surrogacy Journey

Whether you are a first time surrogate or a pro, staying organized is key to having a stress-free surrogacy experience.  With all the shots, supportive medications, doctors appointments and day to day life, staying on track and organized can seem difficult at times. We talked with Surrogate Ashley Bolger on the tips and tools that she used to stay organized during her journey. 

1. Use Google Calendar for everything

There are so many important dates to keep track of including cycling appointments, transfer day, ultrasound appointments, and even meetings with your intended parent(s) and the Hawaii Surrogacy team. Google Calendar was super helpful for Surrogate Ashley.  She could put in all her appointments with locations and the GPS automatically plugged in.  Calendars can also be shared, so Intended Parents can keep track of critical dates too.

2. Think out of the box with your medication organization

Ashley used a clear hanging jewelry organizer to help keep her medication organized.  “I got a cheap jewelry organizer off Amazon and printed out little sheets of paper with the date and medication dosages for those days.  Then I put the medication in each pocket.”  A simple yet super effective way of keeping track of all your medications that visually looks like a calendar.

3.  Stay on top of reimbursements

When dealing with reimbursements, what helped Ashley the most was putting a reminder in her Google Calendar right away.  Every time she had a medical copayment from the pharmacy or appointment, she put in her reminder for reimbursement.  Any paper receipts can be quickly photographed with your phone.  Use Dropbox to share a receipt file with the agency to avoid large email attachments.  

4.  Schedule time with your Intended Parents

The final tip that Ashley shared with us is scheduling time with your intended parent(s) at least once a week to connect meaningfully.  Keeping in touch is easier than ever thanks to tools like FaceTime, Skype, Zoom, WhatsApp, and voice messaging! Committing a few minutes of time just to keep them in the loop and to say hello can help provide comfort and reassurance for everyone involved.  

5.  Build a digital archive of your shared experience

Have belly pictures?  Video clips from your ultrasound?  Once again, lean on Dropbox to build a digital archive of your journey.  You can have a shared folder which allows you as a surrogate to save media into the cloud.  Your agency can also contribute to this folder if they’re capturing memories for your Intended Parents.  Having a single archive documenting your journey will be a special keepsake for all.

If you have any tips and tricks that helped your stay organized during your surrogacy journey, feel free to share with us on Instagram (@hawaiisurrogacy) or on Facebook https://www.facebook.com/hawaiisurrogacy 

Related Blogs

How to Build a Great Matching Profile

Do my pictures need to be professionally done?  How much information do I need to share?  Why do surrogates keep passing up our profile?  There’s no such thing as an ideal matching profile, but here are some tips for building a strong profile that will give a clear impression to the right surrogate for you.…
Read More

Understanding the Matching Process

A surrogacy journey is comprised of ten major steps and we take pride in carrying Intended Parents through to the finish line.  Understandably, the matching process is often the main focus for most Intended Parents.  Every agency does it differently.   It is as much an art, as it is a structured process.   Here is a…
Read More

Preparing Your Finances

The average cost of a surrogacy journey is around $85,000. That is assuming you already have embryos ready to transfer into a gestational carrier. While we provided a comprehensive budget for you after an initial program consultation, most Intended Parents still need help putting together their finances for their journey. Did you know there are…
Read More

Why is there a waitlist?

Finding a qualified surrogate is no easy feat.  However, it seems to be taking longer than ever to get matched.  Pre-pandemic, Intended Parents waited an average of six months to be matched in our program.  Unfortunately, these timelines have extended to a year or more for some families.  So why the wait? Less Applicants Since…
Read More

What Makes Us Different

Whether you are a first time or experienced surrogate, we want to make your experience with Hawaii Surrogacy Center one to remember. We know that you have a choice among agencies. What makes Hawaii Surrogacy different? Our CultureWe focus on providing friendly, local service. When we accept Intended Parents into our program, we let them…
Read More

Our Family Doctor is Your Family Doctor – Meet Dr. Wee

Our guest blogger today is Dr. Theresa Wee. Dr. Wee is an amazing doctor.  She helps take care of babies born to our international clients, as well as many of our local families.  She has become part of the Hawaii Surrogacy Center Ohana and we would love for you all to get to know her…
Read More